Location: Singapore
Salary: Open
Languages: Japanese > Native, English > Fluent
Industry: Energy
Function: Office Administration

Job Description

Our Client:
Our client is one of the leading Japanese Oil Trading Companies dealing with different types of Oils. With an ever-growing industry, they are actively looking to hire an Administrative Manager to take on their general administration duties in Singapore.

The Responsibilities:

* Maintain and prepare board of directors' meeting and general shareholders meeting materials
* Liaison with corporate secretary in relate to directors' resolution and general meeting
* Preparation and arrangement of company events
* Liaison between headquarter in Japan and Singapore office
* Maintain company standard operation procedures and manuals
* Ensure company policies and procedures are compliance with law and regulations
* Maintain accurate up-to-date HR database and employee's records
* Provide expatriate administrative support, including employment pass application
* Provide secretarial and administrative support to Managing Director and Deputy Managing Director
* Provide the support relating the corporate governance to internal and external parties
* Responsible in internal approval procedures
* Liaison with banks and external vendors
* Responsible for maintenance of information system
* Responsible for Personal Data Protection
* Other ad hoc projects and assignments

The Requirements:

* Minimum 5 years' experience of relevant working experience
* Proficiency in Microsoft Office
* Possess excellent communication and interpersonal skill
* Maintain a mature discretion in handling confidential information/issues
* Organized, meticulous, and possess a strong sense of urgency
* Initiative and able to work independently
* Proficiency in Japanese to communicate with native Japanese-speaking stakeholders in Japan HQ

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

Job reference: JO-220509-284160

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