Job Description
Our Client:
Our client is one of the top leading Japanese Engineering companies. They are urgently looking to hire the Admin Officer to join their rapidly growing team.
The Responsibilities:
* Ensure that the outgoing and incoming mail/calls is allocated to the right department within the organization
* Organize and assist fellow employees with meetings, conferences and direct telephone calls when required
* Welcome Guests
* To communicate with members of the public when an inquiry is made
* Manage and maintain the filing system that has been implemented into the organization e.g. information systems
* Manage office supplies and maintain inventory and place orders when necessary (pantry/stationeries) as well as ordering of equipment, office supplies and other inventories that are required
* Arrange Postage (local) and courier services (DHL)
* Verifying staff expenses claim to ensure claims are adhered to company policy
* Booking of travelling ticket and hotels (local & overseas), etc.
* Employee and travel insurance renewal/cancellation
* Coordinating with internal/external IT support
* Other General admin duties
* Visa Invitation Letter
* To conduct orientation programmes for new recruits and ensures proper induction is given
* Work closely with site Managers, Supervisors, and management team to deliver
* HR initiatives and operational support
* Assist in maintaining the document management system in accordance with the company's ISO policies and procedures
* Process of Group Insurance administration for staff and ensure compliance with the Act
* Assist in organising corporate social responsibility and welfare activities
* Other ad hoc administrative duties when assigned
The Requirements:
* Minimum of 3-8 years of working experience in office management. Prior working experience in office at the construction industrial is preferred
* Minimum in Diploma in Business Administration
* Computer literacy and proficient in Microsoft Office
* Meticulous and attention to details
* Responsible, proactive, show initiative to learn and adaptable to change
* Team player with good communication skills
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.