Admin Executive

Our Client:
Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office.

The Responsibilities:n
• Provide the general day-to-day administration functions and duties
• Arrange/ coordinate appointments and bookings for meetings and company car use
• Admin support to executives and expatriate staff for housing matters and travel arrangements
• Support Work Pass (EP) & Tax related matters
• Business trip coordination (e.g., flight and hotel bookings, VISA applications)
• Manage office supplies and factory inventory by working with the factory management and finance department
• Monitor contracts (facilities, housing, service providers and suppliers), signal expiry of contract and prepare quotes
• Local logistics and organization support and arrangements
• Keeps management informed through written and verbal reports (summarizing information, and identifying trends)
• Backend support in Company’s special projects and events
• Any other ad-hoc duties assigned

The Requirements:
• Diploma/ Degree in Business administration or related courses
• Minimum 5 years of experience in general administration, planning and administering executive services
• Excellent communication skills, Able to Multi-task and time manage
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc) and Google Functions
• Experience in Accounting, system automation

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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.

JO Reference: 108403