Job Description
Our Client:
Our client is one of the leading Japanese Oil Trading Companies dealing with different types of Oils such as Crude Oil and Petroleum. With an ever-growing industry, they are looking for an Office Executive with basic accounting skills to take on general administration duties in Singapore.
The Responsibilities:
General Admin
* Provide wide range of administrative and general support duties to ensure the smooth running of an office on a day-to-day basis
* Handle purchase of office stationery, pantry supplies and printing of letterheads, envelopes, and name cards
* Facilitate as IT administrator and liaise with IT vendor
* Arrange flight ticket and hotel reservation for internal staff/traveller from other office
* Receives and screen telephone calls, letters and or visitors
* Point person for maintenance, mailing, shipping, supplies, equipment, golf membership, and errand
* Manage relationships with vendors, service providers and landlord, ensuring all items are invoiced and paid on time
* Responsible for managing tenancy for expatriate's accommodation
* Responsible for managing office services by ensuring office operations and procedures are organized, and correspondences are controlled
* Responsible for employment visa renewal/termination and updating personal particular
* Responsible for controlling the office document
* Assist on reporting to parent company
* Other ad hoc administrative duties as assigned
Finance Assistant
* Gather and verify invoices for appropriate documentation prior to payment, and record the invoices into accounting system (QuickBooks) in accordance with internal procedures, tax regulations and accurately within stipulated timeline
* Issue the non-trading invoices to and record it into the accounting system
* Ensure prompt follow-up with stakeholders to resolve issues on invoices
* Prepare internal fund transfer
* Liaison with bank in general transactions and SBLC
* Check and record the staff's expense claims
* Support Accounting Manager for monthly closing and reporting
* Perform any other ad-hoc duties as assigned
The Requirements:
* Minimum least 5 years' experience of relevant working experience
* Proficient in Microsoft Office (especially in Excel and Word)
* Possess excellent communication and interpersonal skill
* Maintain a mature discretion in handling confidential information/issues
* Organized, meticulous and possess a strong sense of urgency
* Possess positive attitude with a great sense of teamwork and able to work independently
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.