Administrative Executive ( 1yr renewable)

Our client is a leading Japanese electronics company selling consumer electronics and electronic office equipment.

We are currently looking for a Administrative Executive to:

(1) Provide secretarial support to Managing Director
o Assists in preparation of documentation and claims on behalf of the director.

(2) Travel Management
o Assists in air ticket, accommodation and visa application arrangement for all staff and VIPs.
o Updating of Travel Schedule and hotel rates.
o Management of Travel Insurance and renewal.
o Monitor closely on the status of unused ticket.
o Monitoring and updating of travel budget.
o Verification of travel claims.

(3) Office Facilities Management
o Management of maintenance contract and wear and tear issue of office facilities such as office plant, franking machine, air conditioner, fire extinguisher, and EMA electrical, etc.
o Updating of company floor plan.

(4) ISO14001
o Responsible of ISO14001 renewal.
o Liaison with contractor on collection of e-waste.
o Duty as fire warden and maintenance of first aid box kit when necessary.

(5) Other Office Administration
o Ensure Entertainment Application is in compliance with the company policy.
o Preparation of Capital Expenses and Accrual at the end of each fiscal period.
o Company key management.
o Any adhoc duties from HR Manager & Management.

Our client needs someone with the following skills:

REQUIREMENT
o Possess minimum a Diploma in Business Administration or equivalent.
o Possess at least 2 years of experience in administration field.
o Experience in ISO14001 is an added advantage.
o Able to work in a fast pace environment.
o Able to work on late night and weekends, when necessary.
o Proficient in Microsoft Excel.
o Meticulous and sensitive with figures.