Job Description
Our Client:
Our client plays a major role in Japanese society as a contributor to the development of the nation's economy and as a supporter of the advancement. They are actively looking to hire a General Affairs to join their team in Singapore.
The Responsibilities:
Expense & Budget
* General Expense payment including preparation of payment authorization and internet banking transaction
* GST settlement operations
* Daily reconciliation of expenses and balance sheet (PDF Filing)
* Monthly reconciliation of bank token, USB, SD cards, and prepaid cards
* PDF Filing of NOVAS output
* Preparation of funding request
* Budget input
* Computation of business trip expenses
* Managing the Branch's subscription of newspaper and information tools
* Save monthly exchange rate list
* Premises Management
* Physical verification of fixed assets and furniture and fixtures (F & F)
* Attending to various maintenance works and renewal of maintenance agreement for FCU, copy machine, Pre-action Systems, IPTV, etc.
* Procurement and stock checking of consumables and vending machine
* Arranging periodic cleanings of the server room
* Annual verification of furniture and fixtures and office equipment
General Administration
* Opening and closing of main entrance
* Distribution of newspaper and magazines
* Locking/ Unlocking of cabinets
* Visitor support (including serving tea) and attending to incoming calls,
* Preparation of postal and courier services, and mail distribution
* Preparation of annual document retention and disposal
* Preparation of various files
* Renewal of company hand phones
* Renewal of postal service agreement
* Periodic maintenance of the Branch's air conditioners, vending machines, copiers, fixed line telephone, Pre-action Systems and other equipments
* Procurement of branch F&B, sundry, stationery (Including name cards, stamps)
* Monthly verification of indenture list
* Safekeeping of and updating the list of contract documents
* Maintenance of the Branch's vehicle (with liaising with the Branch's car driver) including renewing car insurance
* Other miscellaneous works
The Requirements:
* Proficient in MS Excel, Word, and PowerPoint
* Ability to multitask and a team player
* Excellent interpersonal skill and communication skill
* Having 2 -3 years working experience in related function
* Given the nature of the job, proficiency in spoken and written Japanese language is a plus to be able to liaise effectively with native Japanese-speaking stakeholders
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.