Job Description
Our Client:
Our client is one of the largest commercial banks in Taiwan. They are actively looking to hire a Assistant Manager/Administrator to join their ever-growing team in Singapore.
The Responsibilities:
The Office Assistant Manager or Administrator is responsible for organizing and coordinating office operations and procedures to ensure that equipment, supplies, and other resources are used effectively and efficiently.
Key activities include:
* Handling daily operations of office services to ensure that the organization's administrative needs are met. These activities consist of administrative assistance (travel & driver arrangements), mail and messenger services, records management, copy services, office leases & supplies, cleaning and office maintenance services, facilities management, reception and communication services
* Ensure office administration policies, programs and activities are in place and complied.
* Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities. This may include researching, evaluating, and recommending office supplies and equipment purchases to minimize costs and meet the organization's business needs
* Select and manage relationships with suppliers to ensure satisfactory standards of service
* Handle yearly internal and external audit enquiry and to facilitate the process with the proper GA documentation
Office Administrator
* Liaison with Administrative Service providers and provide administrative support for relevant contracts and services
* Responsible for the Administrative functions of the office such as Stationary supplies and Fire Warden etc
* Organize the office / archives / filing (Both electronic and paper)
* Organizing Team Functions
Secretarial
* Travel Bookings - Responsible for making all travel bookings as required by staff
Reception
* Answering Phones and coverage during office hours
* Arranging / Receipt of Couriers
* Preparation for and welcoming of visitors
* Collect mail and papers each day
The Requirements:
* Ideally tertiary education in a relevant discipline
* Proficiency in Chinese is required to be able to liaise effectively with native Mandarin-speaking stakeholders
* Specific Knowledge (Functional Competencies) - Some general corporate knowledge would be advantageous and Internet and Computer Suave
* Relevant Past Experience (in years) - Preferably minimal 5 years of relevant experience in a similar role, Matured & strong sense of responsibility & has a strong interrelationship skills
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.