Our Client:

RGF represents one of the top leading large Japanese MNCs. Their regional HQ in Singapore is actively looking to hire an Executive Secretary for CEO.

The Responsibilities:

The Secretary is responsible for supporting CEO in his/her daily duties and affairs related to

managing the company

Secretarial Support to CEO (100%)

* Assist to maximise the CEO's working calendar to ensure good time management
○ Including business travel and meeting arrangements within recommended safety parameters, etc.

* Manage CEO's work-related documents for relevant endorsement and/or filing
○ Including visa arrangements for travel, business registration documents,

etc.

* Organise and arrange business lunches, dinners, offsite meetings with business associates
* Arrange travel and accommodations for CEO
* Welcome the CEO's guests by greeting them, and direct them to appropriate place
* Assist and support officers' guests from overseas for their logistics, accommodations, and setting meeting schedule
* Manage the CEO's incoming and outgoing mail and documents effectively
* Create and issue, as well as filing of Disbursement Instructions related to CEO's

Expenses

* Manage corporate driver and vehicle to ensure that they are available at all

* reasonable times
* Support other officers' secretary as and when required
* Handle confidential documents ensuring they remain secure
* Perform other ad hoc duties as assigned

The Requirements:

EXPERIENCE

* At least a degree in business management, business administration or equivalent is preferred
* 5 years of experiences in corporate support and/or general administration

KNOWLEDGE, SKILLS, AND ABILITIES

* Advance knowledge in corporate secretarial support
* Advance knowledge in general administration and operational
* In-depth understanding of communication methods and tactics to ensure effective

communication

* Basic knowledge of trading companies and the general commodities market
* Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
* Advance knowledge of administrative software including word processing, Excel

spreadsheets and presentation

* An understanding of the economic, cultural, and political environment that the

company may confront

* Intermediate IT skills, mainly Microsoft tools (Outlook, Word, EXCEL, PowerPoint, and Teams)

PERSONAL ATTRIBUTES

* Meticulous and organized with excellent administrative skills
* Basic analytical and problem-solving skills
* Effective written, verbal, and listening communications skills
* Teambuilding, stress, and time management skills
* Required to prioritize as there will be multiple tasks at once and complete the tasks

on time

* Required to manage tasks effectively while being interrupted frequently to meet the

needs and requests of officers and employees

* Sometime will need to work beyond the company's regular operational hours

Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.