Job Description
* Established MNC company with strong processes
* Rewarding experience and strong benefits
* Permanent position
Our Client:
Our client is a Hong Kong-based company which has strong envision in smart financial technologies. They are in an expansion phase across Asia Pacific and is currently looking to start a regional office in Singapore and is keen to hire a HR cum Office Manager to work closely with their management team.
With a collaborative culture, candidates can look forward to a supportive environment with high autonomy.
The Responsibilities:
This position is responsible for supporting activities to the Senior Executives, operating business support service, and monitoring/improving general administrative activities. He/She plays a pivotal role to the organization's setting up of Singapore office and other administrative work.
* Responsible for the organisation and coordination of office administration duties and office procedures
* Maintains office services by organizing office operations and processes
* Manage office rental and setting up, Lead office renovation projects - plan, propose, and implement projects upon consultation with the team, management and other stakeholders
* Manage tenancy agreements, renewal and ongoing tenancy matters etc.
* Oversee facility management matters such as fixed asset inventories, work-desk allocation, office access card, phone system, door system, lift, office renovation, and move, etc.
* Point of contact (internal) for all building maintenance and office administration issues
* Liaise and coordinate with building management contractor and tenants on matters
* Procure and maintain office supplies and inventory
* Supports expatriates and makes business travel arrangements in the form of scheduling and coordinating international and domestic travel logistics including the proactive application for visas or other travel documents as needed; processes expenses in a timely and effective manner, ensuring up-to-date expense accounting and reports
* Ensure an organized and up-to-date record of administrative records, documents, and forms
* Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
* Administration on foreign expatriates work pass renewal/application/cancellation
* Other ad-hoc HR & Admin duties & projects delegated from management and superior
* Reallocation Support for overseas colleagues
The Requirements:
An ideal candidate would be someone who:
* Min 4-5 years of experience in general administration and has experience in setting up SG office from scratch
* Proficient in administration and office management
* Good written and communication skills
* Energetic and able to multitask
* Able to work independently and as a team
* Excellent time management and organization skills
The Offer:
This is a permanent role where you will be part of a growing and leading organization with good exposure. Company promotes long term growth and stability. Remuneration is very competitive, and you can look forward to a supportive working culture.
Other Information:
Location: CBD
Working hours: Mon-Fri; 9am to 6pm (Flexi-hours)
Benefits: Permanent employees will be entitled to attractive benefits including bonuses.
Next Step:
Interested applicants, please send your resume (in Word format) including these details: Current package and Expected salary, Key Achievements and Reasons for Leaving.
All shortlisted candidates will be contacted.
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.